Facilities Assistant

About the position

We are seeking a reliable and detail-oriented Facilities Assistant to support facilities coordination and operational tasks in a remote capacity. In this role, you will assist in managing facility-related requests, coordinating vendors, maintaining records, and ensuring smooth day-to-day operations across company locations. Although this is a remote position, the role plays a critical part in supporting on-site facilities functions through digital coordination, communication, and administrative oversight. Key Responsibilities * Coordinate facilities-related requests, maintenance schedules, and service tickets across multiple locations * Communicate with vendors, contractors, and internal teams to ensure timely completion of work orders * Maintain and update facilities records, logs, and documentation * Track inventory of office supplies, equipment, and maintenance materials * Assist in managing vendor contracts, service agreements, and compliance documentation * Monitor facilities budgets, invoices, and expense reports * Support space planning, office setup coordination, and remote site logistics * Ensure compliance with health, safety, and environmental regulations * Provide administrative support to the facilities and operations team Required Qualifications * High school diploma or equivalent (Associate's or Bachelor's degree preferred) * 1–3 years of experience in facilities coordination, administration, or operations support * Strong organizational and multitasking skills * Proficiency in Microsoft Office Suite or Google Workspace * Excellent communication and coordination skills * Ability to work independently in a remote environment * High attention to detail and problem-solving ability * Must be legally authorized to work in the United States (valid U.S. work permit required) Preferred Qualifications * Experience with facilities management software (e.g., CMMS systems) * Familiarity with vendor management and contract coordination * Basic knowledge of health and safety regulations * Experience supporting multi-site operations * Prior experience working remotely or in distributed teams What We Offer * Competitive hourly pay * Flexible remote work environment * Opportunities for professional growth and development * Supportive and collaborative team culture * Exposure to facilities operations across multiple locations.

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