Executive Assistant

About the position

Job Title: Executive Assistant

Location: Waterloo, IA

Pay: $25 $30 per hour (Based on Experience)

Job Type: Full-time | On-site

About the Role

We are seeking a highly organized and proactive Executive Assistant to provide top-level administrative support to senior leadership. This role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities with discretion and professionalism.

Key Responsibilities

• Manage executive calendars, schedule meetings, and coordinate travel arrangements
• Organize meetings, prepare agendas, take minutes, and handle logistics
• Screen emails and calls, prioritize inquiries, and respond on behalf of executives when appropriate
• Draft and edit correspondence, reports, and presentations
• Conduct research and compile data to assist with decision-making
• Handle confidential information with the utmost professionalism
• Serve as a liaison between executives and internal/external stakeholders
• Maintain organized filing systems (digital and paper)
• Support special projects and administrative initiatives
• Monitor office supplies and ensure equipment is operational
• Represent leadership with professionalism and discretion in all communications

Qualifications

• Bachelor's degree in Business, Communications, or related field preferred
• 3+ years of experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong written and verbal communication skills
• Highly organized with excellent time management and multitasking abilities
• Ability to maintain confidentiality and handle sensitive information
• Adaptable, resourceful, and calm under pressure
• Professional demeanour and strong interpersonal skills

Why Join Us?

• Competitive hourly pay based on experience
• Supportive and professional work environment
• Opportunity to work closely with senior leadership and make a direct impact
• Stable, established company with growth potential

Apply now to join a team that values precision, trust, and excellence in administrative support.

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