Senior Accounting Specialist(only US citizens)

About the position

Location: South St Paul, MN

Country: United States

Salary: $60K - $85K

Start Date:

Description:

We are a global leader in manufacturing solutions and agile sourcing strategies, empowering manufacturers to succeed in a constantly evolving international market. Our impact extends far beyond sourcingwe unlock worldwide growth opportunities for our clients by providing tailored manufacturing solutions that streamline operations and drive efficiency.

With a network of trusted partners and strategic alliances across the globe, our team of experts specializes in best-in-class supply chain management practices. Together, we develop roadmaps that help clients navigate todays complex business landscape.

Position Overview

We are seeking an experienced Senior Accounting Specialist to join our team. In this role, you will manage all core accounting functions, support financial operations, and assist with payroll and HR-related tasks. You will play a critical role in ensuring accuracy in reporting, maintaining compliance, and supporting cross-functional collaboration.

Key Responsibilities

Accounting & Financial Management

• Perform full-cycle accounting including journal entries, account maintenance, and GL reconciliations
• Record monthly depreciation, accruals, and pre-paid expenses
• Manage Accounts Receivable and Accounts Payable, including collections and delinquency escalations
• Calculate and process monthly commissions and accruals
• Reconcile balance sheet accounts and assist with month-end closing
• Prepare documentation for bank reporting and tax filings
• Manage bank wires, check runs, and cash flow reporting
• Investigate and resolve bank and GL discrepancies

Order Entry & Invoicing

• Enter customer orders with precision and timeliness
• Process shipping and work order paperwork to enable accurate customer invoicing
• Process receiving paperwork to facilitate vendor payments
• Generate daily open order reports and manage pick tickets and backorders

Inventory & Receiving Oversight

• Manage inventory adjustments and receiving within Sage ERP system
• Reconcile vendor invoices with packing slips and maintain prepaid inventory tracking
• Build and unbuild kits to ensure accurate inventory records

Payroll & HR Support

• Assist with payroll data entry and processing to ensure timely employee compensation
• Maintain time tracking records and verify payroll documentation
• Support HR processes including employee files, compliance tracking, and benefits coordination
• Facilitate onboarding documentation for new hires

Compliance & Operations

• Help develop and maintain internal accounting standards and procedures
• Support Sage ERP system organization and financial reporting
• Participate in weekly internal team and production meetings

Cross-Functional Collaboration

• Partner with internal departments to ensure aligned financial and operational workflows
• Provide temporary support to other business functions as needed
• Maintain document filing systems and assist with general phone coverage

Qualifications

• Minimum 5 years of experience with general ledger and AP/AR management
• Associates Degree in Accounting, Business Administration, or related field required; Bachelors Degree preferred
• Proficient in Microsoft Excel (Pivot Tables, VLOOKUP)
• Experience with Sage or equivalent ERP platforms
• Familiarity with month-end close procedures and reconciliations
• Payroll entry experience is a strong plus
• Detail-oriented with excellent organizational skills
• High level of professionalism and discretion when handling confidential information
• Strong communication and interpersonal skills

Performance Expectations

• Process check deposits same day
• Maintain AR/AP aging within target metrics
• Conduct weekly outreach for 60-day and 90-day receivables
• Deliver weekly cash flow and scorecard reports by Monday at noon

Place of work