Talent Job Seeker
Executive Assistant to CEO
- directions_car Dubai
- work Full-time
About the position
We are seeking a highly organized and proactive Secretary to support the Chief Operating Officer (COO) of a leading robotics company in Dubai. The ideal candidate will be a multitasker with a strong understanding of R&D, production, inventory management, and warehouse operations. This role requires exceptional administrative skills, attention to detail, and the ability to coordinate across multiple departments.
Key Responsibilities:
- Executive Support: Manage the COOs schedule, meetings, and travel arrangements.
- Communication: Strong email drafts, reports, and presentations with clarity and professionalism.
- R&D Coordination: Assist in tracking research projects, documentation, and liaising with technical teams.
- Production Oversight: Support operational planning, ensuring smooth workflow between departments.
- Inventory & Warehouse Management support: Maintain records, track stock levels, and coordinate logistics.
- Stakeholder Engagement: Act as a point of contact for internal teams and external partners.
- Data & Reporting: Compile and analyze operational data to support decision-making.
- Confidentiality: Handle sensitive information with discretion and professionalism.
- Follow-up task assigned to guarantee completion.
Qualifications & Skills:
- Experience: 3+ years in a similar role, preferably in a technology or robotics company.
- Education: Executive Assistance, Office Administration, or Secretarial Studies, Office Management is a plus.
- Technical Knowledge: Familiarity with R&D processes, production workflows, and inventory systems.
- Software Proficiency: Experience with ERP systems, Microsoft Office Suite Advanced skills in Word, Excel, PowerPoint, and Outlook for document creation, data analysis, and communication and project management tools.
- Shared Drive Management Organizing and maintaining files on platforms like Google Drive, OneDrive, or SharePoint.
- Strong Multitasking Abilities: Ability to manage multiple priorities efficiently.
- Excellent Communication Skills: Fluent in English; Arabic is a plus.
- Detail oriented: ensure attention to detail and completion of tasks.
Place of work
Talent Job Seeker
Dubai
app.general.countries.United Arab Emirates
Dubai
app.general.countries.United Arab Emirates
About the company
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Job ID: 9713382
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