Project Coordinator

About the position

Job title : AMC-  Project Coordinator

Location: Noida (Willing to travel Pan India, if required)

Experience: 3-7 Years in AMC Coordination / Project Coordination in Fire & Life Safety,

MEP, or Infrastructure sectors

Industry: Fire & Life Safety / ELV / MEP / Data Centers / Commercial & Healthcare Projects

Job Summary:

We are hiring an AMC / Project Coordinator responsible for overseeing annual

maintenance contracts (AMC) and coordinating ongoing project execution in fire safety,

IBMS, and ELV systems. The role involves close coordination with clients, service teams,

vendors, and project stakeholders to ensure timely execution of preventive and corrective

maintenance, system upgrades, and project support activities.

Education & Experience:

Diploma / B.E. / B.Tech in Mechanical, Electrical, Electronics, or Instrumentation

Experience in handling AMC coordination for:

o Fire Alarm & Detection Systems (FA, PA, HSSD, WLD)

o Fire Suppression Systems (FM200, Novec, Inergen, CO)

o Fire Sprinkler & Hydrant Systems

o CCTV, Access Control, IBMS & Rodent Repellent Systems

Exposure to sectors like data centers, hospitals, high-rise buildings, malls, and

industrial/commercial premises

Key Responsibilities:

1. AMC & Maintenance Coordination:

Prepare and manage preventive and breakdown maintenance schedules for fire and

safety systems

Coordinate site visits and ensure service teams are deployed as per AMC timelines

Track and log service calls, resolutions, and performance metrics

Ensure timely renewal and execution of AMC contracts

2. Project Execution Support:

Support project teams during new installations, retrofits, and commissioning

Assist with coordination of materials, subcontractors, and installation activities

Track work progress and generate daily/weekly MIS reports for ongoing sites

Follow up on punch lists, snag closures, and project handovers

3. Client & Vendor Communication:

Act as the primary point of contact for AMC clients for service-related issues

Coordinate with OEMs, suppliers, and third-party agencies for material/service

delivery

Provide periodic updates, reports, and dashboards to clients and internal

management

4. Documentation & Reporting:

Maintain service records, call reports, equipment logs, and AMC documentation

Compile project documentation such as daily progress reports, work completion

certificates, and billing logs

Track and document customer feedback and service satisfaction

5. Billing & Cost Tracking:

Coordinate with accounts team to ensure timely billing and revenue tracking

Track service team timesheets, material consumption, and additional billing items

(non-AMC work)

Prepare AMC status reports and performance reviews

6. Quality & Compliance:

Ensure all AMC and project activities are carried out as per applicable standards

and safety protocols

Monitor adherence to NFPA, NBC, IS standards during maintenance and

installations

Conduct random audits and checklists to ensure service quality

Key Skills Required:

Strong knowledge of Fire & Safety systems: FA, PA, HSSD, Water Curtain, Sprinklers,

Gas Suppression, CCTV, Access Control, WLD, IBMS

Excellent coordination and client handling skills

Proficient in MS Excel, project tracking tools, and documentation management

Familiarity with AMC processes, SLAs, and compliance requirements

Effective communication, follow-up, and problem-solving abilities

Working knowledge of AutoCAD and basic project drawings is a plus

Place of work