Talent Job Seeker
Sr Office Services Coordinator
- directions_car San Diego
- work Full-time
About the position
About the Role
As an Office Services Sr. Coordinator, you will assist with providing administrative support to a large team or department. This role supports the Office Operations function and is responsible for providing office support to a Life Sciences/Pharmaceutical client.
This is an onsite role, Monday through Friday, based in San Diego, CA.
What Youll Do
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Assist concierge in general clerical duties including tracking packages, posting mail, arranging messenger services, and providing notary services.
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Schedule and coordinate on-site meetings by reserving multiple conference rooms, ordering equipment, and coordinating catering needs.
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Perform administrative duties specific to the department such as conducting research, updating databases, and preparing collateral materials for mass mailings.
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Receive and direct incoming calls and visitors to appropriate personnel.
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Oversee the opening, sorting, prioritizing, and distributing of inbound mail.
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Coordinate services for outbound mail.
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Understand work routines and standards; apply knowledge across various procedures and systems.
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Draft reports and correspondence; respond to common inquiries or complaints from clients, coworkers, or supervisors.
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Recognize and solve routine and occasional non-routine problems without needing supervisory approval.
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Evaluate and select solutions from pre-established options.
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Impact team outcomes through the quality of service and information provided.
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Follow standard procedures and practices with moderate supervision.
What Youll Need
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High School Diploma or GED (or equivalent experience) with 23 years of related work experience.
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Solid understanding of office work routines, standards, and the ability to apply knowledge across processes and systems.
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Strong written and verbal communication skills to explain detailed or complex information clearly.
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Proficient knowledge of Microsoft Office products (e.g., Word, Excel, Outlook).
Place of work
San Diego
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About the company
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Relevant places near
- San Diego
- Chula Vista
- National City
- La Mesa
- La Jolla
- La Presa
- Spring Valley
- Imperial Beach
- Lemon Grove
- Coronado
Job ID: 9710822
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