Talent Job Seeker
Project Coordinator
- directions_car Bengaluru
- work Full-time
About the position
Experience: 4-5 Years
Mode: WFO ( 5 Days )
Job Location: Bangalore
Job Type: Full Time
Description:
Operations Project Coordinator
Reports to Director of Operations
Coordination and logistics for Ops & DEP Training Program
• Producing and maintaining relevant documentation including schedules and plans
• Purchasing supplies
• Managing conference room logistics, including optimizing usage and working around constraints
• Working with vendors for various needs
• Informing admins of catering needs and following up to ensure complete
• Informing IT of digital needs and following up to ensure complete
• Managing “day-of” issues
• Compiling metrics
• Taking meeting notes and actions
Coordination and logistics for Ops & DEP Hiring Program
• Manage Teams channel access
• Manage confidential documentation, including downloading files, moving files between folders, updating spreadsheets based on Hiring Manager feedback
• Schedule interviews
o Contact candidates via phone and email to determine availability
o Coordinate interview panels from Australia, U.S. and ENGINE
o Create calendar invites and include applicable documents
o Reserve rooms
o Arrange for access, greet candidate and host while on premise
o Manage last minute changes
• Book interview candidate travel
Coordination and logistics for Operations and DEP departments
• Coordinate department wide events, including venue, catering needs, IT needs, vendor management, and expensing.
• Support Director of Operations on special projects.
Required skills
• Proficient in outlook, word, excel, sharepoint, and Microsoft Teams
• Experience purchasing and expensing
• Strong communication skills – ability to interface with managers, gather input, and drive alignment
• Strong communication skills – ability to work with external vendors and building management
• Strong organizational skills – ability to track action items and follow up reliably
• Strong organizational skills – ability to plan and execute large events of 150-300 people
Preferred skills
• 4 years experience with program management such as training or hiring programs
• Proficient in PowerPoint and able to compile updates for management
Place of work
Bengaluru
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Job ID: 9704613
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