Payroll Manager

About the position

About the role 

We’re looking for a hands-on Payroll Manager who thrives on structure, precision, and driving change. This is a key role in shaping how payroll is managed across Instabee’s five European markets. From leading a team to refining systems and automating workflows, you’ll be central to ensuring our payroll operations are compliant, efficient, and future-ready. 

If you enjoy turning complexity into clarity and see opportunities where others see obstacles – we’d love to hear from you.

Some of the things you will do

As Payroll Manager, you'll be responsible for managing in-house payroll operations in Sweden – including both blue-collar (with Transport CBA) and white-collar employees – while overseeing coordination with local payroll providers in Finland, Norway, Denmark, and the Netherlands. You’ll lead a team of four payroll professionals based in our Stockholm HQ and work closely with HR, Finance, and local teams to ensure payroll accuracy, compliance, and smooth execution.
You’ll also play a key role in shaping how we work – continuously improving, automating, and future-proofing our processes.

This includes:

• Ensuring payroll is accurate, timely, and compliant with local laws and regulations. This includes external reporting to local authorities.
• Allocating responsibilities across employee groups and markets
• Supporting audits, reporting, and year-end reconciliations
• Driving process improvements and evaluating automation opportunities
• Leading or supporting payroll-related projects like system upgrades or policy rollouts
• Staying up to date with payroll legislation and best practices
• Collaborating on cross-functional initiatives related to compensation, HRIS, or finance integration
• Act as a system owner for payroll system (Kontek) and time reporting system (Planday)

What we're looking for 

• 5+ years of experience in end-to-end payroll processing
• Experience in managing payroll across multiple Nordic/European countries
• Deep knowledge of Swedish payroll, including Collective Bargaining Agreements (e.g. Transport)
• Strong skills in payroll systems and Excel (experience with Kontekis a plus)
• Confidence in working with HRIS (experience with Hibob is a plus)
• Fluent in both Swedish and English
• A structured, detail-oriented mindset with a hands-on leadership style
• Proven drive for change, process improvement, and automation

The cherry on top would be

• Experience leading system upgrades or payroll tool implementations
• Confidence in handling audits and cross-functional reporting

If this is you then we can’t wait to meet you!

What you’ll get 

We can promise you that you will be challenged, develop your skills and have the opportunity to work with truly amazing and competent colleagues. If you like changes and want to set new processes and ways of working - this is the place for you!

Of course, we have all the necessary and standard benefits in place, but in addition to this, we can also offer: 

🌇 Sky-High Office: Modern and newly renovated with a 360-degree view around Stockholm.

🐶 Puppy Friendly: Bring your dog to work - we've got a whole floor for our furry friends!

🏓 Fun & Games: Ping pong, Shuffleboard, Foosball, and even a Karaoke Room for your leisure time.

👶 Parental Pay for Six Months: Step away from work and provide the best care and love to your little one.

🎂 A Day Off on Your Birthday: We love to celebrate, so enjoy your birthday to the fullest with a day off each year!m for your leisure time.

⏰ Flexible Hours: Hybrid setup with working hours that adapt to your lifestyle.

Diversity and inclusion is very important to us and we are committed to creating an inclusive work environment. We want to be a workplace where everyone’s perspectives and opinions are valued, and we are dedicated to creating opportunities for all employees to thrive and reach their full potential. 

Get to know us

In 2022, Instabee was founded after combining Budbee and Instabox - two leading last-mile delivery companies with three consumer-facing brands: Budbee, Instabox, and Porterbuddy. Instabee serves millions of consumers across Europe with convenient deliveries and is on track to become the leading European e-commerce enabler. Always with the consumer at heart.

We’re fast, both in terms of parcel delivery and when it comes to growing our business. So far our journey has taken us from Sweden to the rest of Scandinavia and parts of continental Europe, but we have no plans on stopping anytime soon. As we continue to expand, the complexity of Instabee grows in parallel. With that in mind, we’re now looking for you to help us on the journey ahead.

This recruitment process consists of background checks via Verifiera as a review of previous public criminal records. The result is public information that is handled confidentially. This is mandatory for all recruitment processes at Instabee in Sweden.

Place of work