Coordinator- Founders Office, Mumbai

About the position

Role: Coordinator- Founders office, Mumbai
Experience: 5+ years | Salary: Up to 70k/month
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POSITION OVERVIEW:

We are looking for a Coordinator who will work closely with the executive director across multiple aspects of organizational management. The person will be deeply involved in writing, operations, coordination, relationship management and problem-solving. They will help hold many moving pieces together, allowing the director to focus on external partnerships, vision and overall organizational growth.

The role will cut across strategic planning, daily operations, communications, finance coordination and more. It requires someone who enjoys managing multiple priorities, is comfortable taking initiative, and is willing to work on both big-picture thinking and day-to-day details.

KEY RESPONSIBILITIES:

Key Responsibilities

1. Strategic Support & Project Management

• Support the director in tracking key priorities, projects, and deadlines.

• Coordinate with Program, Finance, and other stakeholders to ensure work is moving in sync.

• Prepare updates, reports, and presentations for leadership, donors and others..

• Help manage the implementation of key projects and organisational goals.
  

2. Internal Coordination & Operations

• Serve as a key link between the Director and internal teams.

• Help manage internal meetings: agenda setting, note-taking, follow-ups.

• Work closely with operations and finance teams to ensure systems and processes are functioning smoothly.

• Assist with cross-team coordination where required.
  

3. Writing, Communications & Fundraising Support

• Draft funding proposals, donor reports, presentations, and organisational communications.

• Help build external-facing documents that clearly articulate Ashiyana’s work.

• Assist in writing internal reports, updates, and communications.
  

4. Stakeholder & Donor Engagement

• Help prepare background briefs and talking points for meetings with donors, partners, and government officials.

• Manage follow-ups and documentation post-meetings.

• Support the Director in building and maintaining key relationships.
  

5. Administration & Scheduling

• Manage the Director’s calendar, meetings, travel, and external engagements.

• Handle key administrative tasks to ensure the Director’s time is focused where it is most needed.

WE ARE LOOKING FOR

• 5-8 years of experience in roles involving coordination, writing, project management, or non-profit management.
• Strong writing skills, especially in drafting proposals, reports, and professional communication.

• Strong organisational skills, with an ability to handle multiple priorities.

• Good understanding of how non-profits function; experience in the sector is a plus.
• Comfort with managing operations and systems (Google Workspace, Excel, project management tools like ClickUp or Asana).

• Quick learner, adaptable, and able to problem-solve in complex situations.

• Able to work independently, while keeping multiple teams aligned.

• Comfortable being both a thought partner and a doer.

• Strong interpersonal skills with an ability to manage relationships across levels.
• Based in Mumbai or willing to relocate.

EDUCATION QUALIFICATIONS

• Bachelor’s or Master’s degree in Business Administration, Social Work, Public Policy, Development Studies, or a related field.

Place of work