Accounts Payable Processor - Reliever

About the position

KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:

DISBURSEMENT

• Handles and monitors Request for Payments (RFPs), audits the supports (contracts, invoice, PO, etc.), and ensures that RFPs are duly authorized/approved by valid signatories. Ensures that the expenses and payments to process is within the budget.
• Prepares the Accounts Payable (AP) voucher and records the entries into the accounting system. Obtains approvals of the AP voucher from the Accounting Manager and handles the postings.
• Prepares the check voucher, bank remittances, transfer forms and/or other types of payment. Ensures correctness of check. Prepares the certificate of withholding taxes. Encodes the check details and wtax in the Monitoring Ledger. Obtain approvals of check vouchers.
• Routes and monitors the check vouchers to signatories. Ensures checks are signed as needed. Handles the releases of checks and ensures that ORs are received as checks are issued, monitors the unreleased checks, staled checks, PDCs, etc.
• Ensures that all payables, bank interest and loans and other liabilities are paid on time. Reconciles the accounts with suppliers, contractors, creditors, affiliates and subsidiaries.
• Monitors the fair market value of FDC's club shares every end of the quarter.
• Maintains proper filing of records, vouchers, permanent files and other important documents. Manages the inventories and storage of all file, including labelling, warehousing and retrievals.
• Performs supplies monitoring and reordering, office machine and equipment requisitions and the related proper maintenance.
• Maintains order and cleanliness in the accounting and executive office, and ensures that pantry and comfort rooms are well maintained by the utility staff.
• Monitors incoming and outgoing documents to and from the accounting and executive offices. Assists for some photocopy errands and properly accounts for photocopies that are chargeable to subsidiaries.
• Provides assistance to the Executives. Manages appointments, meetings, and office schedules. Assists visitors.

TAXATION

• Ensures timely remittance of VAT, Withholding taxes, and other taxes.

Others:

PETTY CASH

• Act as the custodian of the petty cash funds
• Monitors all disbursement of petty cash for liquidation/payments
• Ensures timely replenishment of petty cash funds
• Reconciles petty cash account balance per books vs. actual cash on hand

RELATED PART TRANSACTIONS

• Monitors monthly preparation of reconciliation of intercompany accounts and ensures that all reconciling items are resolved, and necessary adjustments are timely booked
• Prepares the periodical reports on Related Party Transactions for reporting to BIR (BIR1709) and SEC (Support to Supplementary Schedule)

AUDIT

• Assists in the submission of audit requirements of External Auditors (SGV) and Internal Auditors.

  Assists and supports the Accounting Manager and Accounting Head in their activities.

TECHNICAL COMPETENCIES AND SKILLS:

• With minimum 3 years of relevant experience in accounting
• With good business writing skills
• Advance skill in Microsoft Excel
• Effective business communication skills
• Strong interpersonal, people management and development skills
• Capable of communicating to all levels of the organization to express ideas clearly
• Ability to think strategically and see the bigger picture.
• Well-developed IT skills (including word processing, databases, spreadsheets and presentations).
• Ability to assess and make effective decisions under pressure in complex situations.

EDUCATION, TRAININGS LICENSES REQUIRED:

• Certified Public Accountant preferred
• BS Accountancy

Place of work