Operations Support Coordinator

About the position

Summary

The client is seeking an Office Admin for the Erie Street Plant. This role will involve managing department communications, supporting Meter Measurement tasks, and handling various administrative duties such as payroll processing, data entry, and purchase order preparation. The ideal candidate will be organized, detail-oriented, and skilled in office software, with a focus on supporting daily operations and coordinating external services.

Shift Timings 7:00 AM to 3:30 PM EST

Onsite role

Requirements

1. Proficiency with office software (Google Maps, Google Earth, Workday, Maximo).
2. Basic computer skills and ability to create requisitions and manage time systems (e.g., timesheets, sick time, etc.).
3. Experience with Excel and data entry.
4. Strong organizational and note-taking skills.
5. Ability to work independently and collaboratively.
6. Previous administrative or office experience is preferred but not required.

Skills

• Communication
• File processing
• excel
• word
• data entry
• purchase orders

documents

Responsibilities

1. Manage department communications (incoming and outgoing).
2. Maintain files, process time, payroll, PTO, and handle data entry.
3. Prepare purchase orders, receipts, code invoices, and track backorders.
4. Support Meter Measurement tasks, including purchases, scheduling meter changes, Maximo reports, BPU reporting, and meter maintenance.
5. Handle gate station permitting, utility billing, and coordinate external services (landscaping, security maintenance).
6. Coordinate regulatory and emergency response training.
7. Oversee equipment calibration and track calibration reports.

Place of work