Executive & Personal Assistant -

About the position

Job Title: Executive & Personal Assistant (Bilingual - Spanish/English)
Location: Remote (EST Time Zone)
Salary Range: up to 3,000 USD

Work Schedule: Monday to Friday, 9:00 AM - 6:00 PM EST

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a high-trust, entrepreneurial executive who operates at the intersection of business and personal domains. The environment is fast-paced, relationship-driven, and requires a support professional who is both detail-oriented and flexible, with a strong sense of initiative.

Position Overview:

Were looking for a sharp, reliable, and resourceful Executive & Personal Assistant to support both business operations and personal tasks. This role requires excellent organizational skills, fluency in Spanish and English, and availability in a North American time zone.

Key Responsibilities:

Business-Related Tasks:

• Handle all administrative processes: paperwork, vendor coordination, taxes, contracts
• Light coordination of business tasks across internal and external teams
• Oversee accounts: pay bills, manage refunds, dispute charges, track expenses
• Email and calendar management, ensuring efficient scheduling and follow-up
• Book domestic and international travel (flights, hotels, local transport)
• Maintain digital and physical organization of important business records

Personal-Related Tasks:

• Coordinate household vendors and service providers
• Track and pay personal bills, subscriptions, and memberships
• Manage personal healthcare scheduling and paperwork
• Order groceries, manage deliveries, and oversee personal errands/logistics
• Provide general life organization and proactive assistance

Qualifications:

• Fluent in Spanish and English, both spoken and written
• Based in a North American time zone (PST, MST, CST, or EST)
• Proven experience supporting executives or entrepreneurs in a similar role
• Able to manage sensitive information with high discretion and integrity
• Comfortable working independently, taking initiative, and solving problems
• Tech-savvy with tools like Google Workspace, task/project management platforms, and financial/billing tools
• Must pass a background check
• High security awareness and ability to handle confidential data and access

Nice-to-Haves:

• Light bookkeeping or expense tracking.
• Event or retreat planning experience.
• Project management or coordination background.
• Familiarity with managing digital systems or online platforms.
• Experience managing multiple inboxes or client-facing communications.

Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.

Place of work