Senior Executive Assistant -

About the position

Job Title: Senior Executive Assistant
Location: Remote (EST Time Zone)
Salary Range: up to 3000 USD

Work Schedule: Full-time (approx. 40 hours/week); Monday - Friday, 9:00 am-5:00 pm EST, with flexibility required during peak periods

NOTE: INDEPENDENT CONTRACTOR POSITION

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

About the Company:

Sagan represents a dynamic, fast-paced entrepreneurial business that serves high-net-worth clients. The team values proactivity, precision, and high emotional intelligence. This is an environment where accountability, discretion, and attention to detail directly impact business outcomes.

Position Overview:

Were looking for a Senior Executive Assistant to work directly with the CEO and serve as a trusted partner in managing key priorities, projects, and communications. This role combines high-level executive support with light project coordination and operational follow-through. You'll be the point person ensuring nothing falls through the cracks both professionally and administratively.

Key Responsibilities:

• Process 350-400 invoices per month once fully ramped
• Executive Support- manage the CEOs calendar, travel, and task prioritization; assist with errands, scheduling, and communications
• Project Coordination- track timelines and deliverables, maintain task lists and ensure key projects stay on course
• Process Optimization- develop and maintain systems that increase efficiency and reduce operational friction
• Client Experience- support client interactions and help deliver a standout experience, including driving one WOW moment per month
• General Administration- handle documentation, shipping logistics, and general back-office needs

Qualifications:

• High emotional intelligence and professional discretion
• Excellent written and verbal English communication
• Detail-oriented with strong project management and coordination skills
• Proven ability to manage executive calendars and travel logistics
• Proficient in MS Office, Zoom, Canva, Adobe Suite, and similar tools
• Self-motivated, reliable, and capable of working with minimal oversight

Nice-to-Haves:

• Experience supporting high-net-worth individuals or family office settings
• Familiarity with entrepreneurial frameworks like EOS or Strategic Coach

Resume Submission Guidelines:

To help us review your application efficiently, please submit your resume in text-based PDF format only.

Avoid uploading scanned documents, image files (JPG/PNG), or Word documents (DOC/DOCX) format to prevent your application from being overlooked.

Important: For timely processing, both your resume and introductory video must be submitted in English.

Place of work