TA Coordinator

Hey there! We're Hello Human, a people-first HR partner. After years of working with all kinds of teams, we've learned what really works in HR (and quietly noted what really doesn't). So now we keep it simple and focus on one thing we're genuinely great at: helping companies and their people thrive together. At Hello Human, your ideas aren't just noted with thanks, your work actually moves things, and your growth isn't something we talk about once a year and forget. From Malaysia to the rest of SEA, we deliver smart, practical HR solutions that are people-first; because HR shouldn't feel intimidating or overly complicated. It should feel clear, meaningful, and yes a little more human. The impact you will be making: Offer Management & Pre-Onboarding Manage the end-to-end offer administration process, from preparation and issuance of employment letters to document collection and verification. Coordinate pre-onboarding arrangements to ensure all necessary documentation, system access, equipment and orientation schedules are ready before the new joiner's first day. Liaise with recruiters, hiring managers and relevant internal departments to ensure a smooth transition from offer acceptance to onboarding. HR Administration & Employee Records Maintain accurate new joiner records in OMNI, ensuring employee profiles, approved position details and signed employment documents are properly updated and filed. Coordinate the collection and submission of statutory and employment-related documentation, including TP3 forms. Manage pre-employment withdrawals and ensure the necessary system access, records and departmental notifications are properly actioned. Recruitment Reporting & Data Management Maintain and validate the Recruitment Progression Tracker to ensure accurate candidate statuses, hiring progress and onboarding information. Prepare weekly, monthly and quarterly recruitment reports, including entity-level reporting and presentation materials. Ensure recruitment data is complete, accurate and consistently maintained to support reporting and decision-making. Process Improvement & Coordination Identify administrative gaps, bottlenecks and recurring issues within the recruitment and onboarding process, and recommend improvements. Maintain and improve relevant administrative checklists, templates and workflows. Provide operational and administrative support for recruitment-related activities and other duties as assigned. What you'll need to shine in this role: Diploma or Degree in Human Resource Management, Business Administration or equivalent. Fresh graduates with an HR internship are welcome. Up to 1 year in HR admin or recruitment coordination is an advantage. Sharp on the details. Letters, records and reports go out right the first time. Organised enough to run many hires at different stages without dropping one. Comfortable following a process exactly, and confident enough to flag when a step doesn't make sense. Familiar with Google Workspace. Experience with an HR system such as OMNI is an advantage. Clear written English. Mandarin is an advantage. A little taste of what awaits you in our team: Hybrid Work, Hybrid Life - Office vibes and home focus = no excuses for boring days. Learn, Grow, Repeat - Skills programs that actually make you better, faster, stronger. Fair Pay, No Fluff - Competitive salary because we value what you bring. Wellness That Works - Benefits, insurance, and all the extras to keep you sane because we know those can REALLY add up. Team Magic - Collaboration, mentorship and loads of sweet treats & celebratory high-fives included Make a Real Impact - Your work will shape the experience of partners across SEA, for real. And a Few Surprises - We like HR to be smart and a little cheeky. If you've made it this far, don't overthink it. Just send your resume to recruitment@teamhellohuman.com , or hit apply now. Your future self will thank you