Document Controller – Automation Projects

Document Controller – Automation Projects Key Responsibilities Implement and maintain project document-control procedures, numbering systems, filing structures, distribution matrices, and approval workflows. Register, review, distribute, and track technical documents, drawings, specifications, reports, correspondence, and contractual records. Maintain document registers, transmittal logs, submittal trackers, RFI/NCR logs, comment-resolution records, and handover dossiers. Monitor document revisions and approval statuses, ensuring teams use the latest approved documents. Coordinate document reviews and approvals with project managers, engineers, customers, consultants, contractors, and suppliers. Prepare formal submissions and transmittals, follow up on pending approvals, and ensure timely resubmission and closure of comments. Support project coordination activities, including meeting schedules, minutes, action trackers, progress updates, and weekly/monthly reports. Track deliverables and deadlines across multiple automation work packages, highlighting delays, dependencies, and approval bottlenecks. Support FAT/SAT documentation, site mobilization, training records, punch lists, as-built drawings, O&M manuals, and project handover. Coordinate automation project documentation, including system architecture drawings, panel drawings, I/O lists, control narratives, cybersecurity documents, test procedures, and commissioning records. Maintain document confidentiality, data integrity, traceability, and audit readiness. Support project managers with day-to-day coordination and document-control activities from project initiation through final closeout. Requirements Bachelor’s Degree or Diploma in Business Administration, Engineering, Computer Applications, Information Management, or a related discipline. Minimum 4 years of relevant Document Control experience in engineering, construction, infrastructure, utilities, energy, Oil & Gas, or industrial automation projects. Experience supporting EPC, system integration, or multidisciplinary projects from engineering through testing, site execution, and handover. Hands-on experience with Oracle Aconex or equivalent document management systems (EDMS/CDE). Familiarity with Autodesk Construction Cloud, Autodesk Docs, Asite, Procore, SharePoint, or similar platforms. Strong knowledge of document registration, revision control, transmittals, approval workflows, document registers, and audit trails. Proficiency in Microsoft Office, particularly Excel, Word, Outlook, PowerPoint, and Teams. Experience handling PDFs using Adobe Acrobat or equivalent tools. Strong coordination, communication, organization, follow-up, and time-management skills. Ability to manage multiple priorities, maintain accurate records, and handle confidential project information. Knowledge of ISO 9001 documentation principles is preferred. Qatar project experience and a valid Qatar ID are preferred. Willingness to support office, customer, FAT, and site activities as required. Preferred Certifications Document Control or Records Management training. Oracle Aconex or equivalent EDMS/CDE certification. ISO 9001, Project Coordination, or Project Management training. Advanced Microsoft Excel and reporting skills.