Executive Secretary

Industry: IT Industry Location: Melaka Working Hours: Monday to Friday (8.30am - 5.30pm) Responsibilities: Support senior leadership in coordinating organizational strategies, plans, and key initiatives Act as a central liaison between internal departments, committees, and external stakeholders Monitor progress of key projects and follow up on action items to ensure timely execution Oversee and ensure proper management of meetings, including Annual General Meetings (AGM), council/committee meetings, and special sessions Ensure compliance with organizational constitution, policies, and governance practices Provide secretariat support to leadership in policy implementation and decision tracking Coordinate meeting schedules, prepare agendas, and ensure readiness of meeting materials Oversee preparation and accuracy of minutes, reports, and official documents Maintain proper documentation, records, and filing systems Provide direct administrative support to senior leadership (e.g., calendar management, travel arrangements, correspondence) Ensure smooth day-to-day administrative operations of the secretariat office Draft official letters, reports, and announcements in a timely and professional manner Requirements: Bachelor's Degree in Business Administration, Management, Public Administration, Public Relations, or related field Minimum 2 years of experience in secretariat, executive support, or administrative roles Experience in corporate, non-profit organizations, associations, or governance related environments is an advantage Strong organizational and coordination skills Excellent written and verbal communication skills (English; Mandarin is an advantage) High level of integrity, discretion, and professionalism Ability to manage multiple tasks and work under pressure Strong attention to detail and follow-through Interested candidate kindly apply online or send your resume at joyce@talentrecruit.com.my Only shortlisted candidate will be notified.