Executive Assistant

About the position

Executive Assistant for busy Law Firm: RESPONSIBILITIES Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications) with correct grammar Draft correspondence Coordinate agreement approvals and execution Track transaction negotiations and documents File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol Handle word processing, employing correct grammar, spelling, and formatting Create & update spreadsheets Schedule calls, videoconferences, and meetings Process new client/matter requests Maintain contact lists and calendars Enter billable time in billing program and prepare expense reports Screen, direct, and prioritize incoming calls as well as multiple assignments. CHARACTERISTICS FOR SUCCESS Must be well organized, highly efficient and pay close attention to the details Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks Resourceful and creative problem solver Excels when multi taking, meeting deadlines in fast paced environments Experience working with contracts in an entertainment environment (studio, agency, business affairs, record label or music management mandatory) High level of integrity, discretion and handling confidential information Professional with a collegial manner; able to interface with clients and other professionals 3 years+ experience required working as a productive Legal Assistant Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude Able to communicate with clients who are primarily Latin artists

Place of work