Executive Assistant w/ project management exp

About the position

Position: Executive Assistant w/ project management experience Schedule: EST Tasks required: Maintain and coordinate executive calendars, ensuring effective time management and scheduling of meetings, appointments, and travel arrangements Plan, book, and organize complex domestic and international travel itineraries, including flights, accommodations, and ground transportation as needed Prepare and edit reports, presentations, and documents, while maintaining an organized filing system for easy retrieval Assist in preparing meeting agendas, taking meeting minutes, and ensuring timely distribution of materials to participants Provide project support by conducting research, gathering data, and assisting with project coordination and follow-ups Handle sensitive and confidential information with the utmost discretion and professionalism Proactively identify and resolve administrative issues, demonstrating a solution-oriented approach Collaborate effectively with other team members and departments to ensure seamless workflow and the achievement of organizational goals Other ad hoc tasks that would be assigned Requirements : Minimum of 3 years working experience as a Virtual Executive Assistant for C-level executives or a relevant role Experience in project management Strong working knowledge of G Suite and/or MS Office (specifically word-processing and spreadsheet software) Experience with online meeting software (like Zoom, Gmeet or WebEx), online chat/instant messaging, and group sharing platforms like Slack Strong proficiency in office software and communication tools Proficient with online calendars and scheduling (Calendly, Google Calendar) Excellent verbal and written English communication skills Discretion and the ability to handle confidential information Excellent phone, email and instant messaging communication skills Highly organized and detail-oriented; able to efficiently prioritize multiple tasks Adaptability and a proactive mindset Exceptional organizational skills and the ability to complete tasks with little supervision