Office Manager – Independent School – Westminster (London)

About the position

A highly regarded independent school in Westminster is seeking an experienced, organised and proactive Office Manager to lead the day-to-day running of a busy school office. This is an excellent opportunity for a confident administrator with strong people skills who enjoys responsibility, thrives in a professional environment and takes pride in delivering outstanding service. The school offers a calm, high-standard setting with excellent systems, a strong culture of professionalism and a warm community feel. The Office Manager plays a central role in ensuring communication, organisation and administrative processes run smoothly across the school. About the Role As Office Manager , you will oversee the effective operation of the school office, ensuring systems are efficient, communication is consistent and support for staff, pupils and families is of the highest standard. You will work closely with senior leaders and line manage office staff where appropriate. Key responsibilities will include: Managing the daily running of the school office and ensuring high standards of service Coordinating office systems, workflows and priorities to support smooth operations Line managing and supporting administrative staff, ensuring clear responsibilities and consistency Acting as a key point of contact for parents, visitors and external agencies Overseeing communication, correspondence and record keeping with excellent attention to detail Supporting safeguarding processes, including visitor management and secure record procedures Assisting with event organisation, meetings and key administrative deadlines Supporting finance-related administration and ordering processes where required This role requires strong organisation, discretion, and the confidence to manage a busy workload while maintaining calm professionalism. The Team You will lead a professional, supportive office team that plays a vital role in the daily life of the school. The school values teamwork, strong communication and a positive, solution-focused approach. The Office Manager works closely with teaching staff and senior leaders to ensure systems are efficient and that families experience a welcoming, responsive service. About the School This independent school offers a high-quality academic and pastoral environment, with pupils who are respectful and engaged and families who value strong communication and high standards. The school is known for its calm culture, well-established routines and professional working environment. Staff benefit from clear systems, supportive leadership and a strong commitment to safeguarding and pupil wellbeing. Key Information Location: Westminster, London Start Date: ASAP / next term (or by agreement) Contract: Full-time, permanent (or as agreed) Salary: Highly competitive, dependent on experience Experience and Skills The successful candidate will ideally have: Significant experience in school administration, office management or a similar leadership role Excellent organisation and the ability to manage multiple priorities and deadlines Strong communication skills and a professional, welcoming manner Experience leading or supervising staff (desirable) Confidence using IT systems, including spreadsheets and database-style systems Strong understanding of confidentiality, safeguarding and professional boundaries A proactive, solution-focused approach and attention to detail Independent school experience is welcomed but not essential for candidates with the right experience and professional approach. Why Join This School Lead a key operational function in a prestigious independent setting Professional culture with clear systems and high standards Supportive leadership and a collaborative staff team Varied, people-centred role with genuine responsibility Excellent location in Westminster with strong transport links This is a fantastic opportunity for an Office Manager who wants to lead a busy school office, support a high-standard learning environment and play a central role in the success of a respected Westminster independent school.

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