PHL - Notion Systems & Integrations Specialist

About the position

Job Title: Notion Systems & Integrations Specialist Contractor Fee: $10–12/hour (USD) Work Arrangement: Remote Engagement Type: Independent Contractor Commitment: Part-time (15–20 hours/week) Contract Duration: 6-month project-based contract (with potential extension) Company Overview: Tidal is a Direct Placement Agency that helps job seekers find job opportunities for real growth. We work with stable, responsible businesses experienced in remote hires and are excited to welcome international team members. Tidal is owned and operated by consumer brand owners and operators. We have offshore team-building experience and aim to help businesses leverage global talent. About This Role: We’re hiring a Notion Systems & Integrations Specialist to clean up, standardize, and systematize our Notion workspace used across recruiting, sales, and operations. This is a project-driven role with clearly defined phases , focused on execution, optimization, and sustainable workflows—not open-ended experimentation. You’ll work closely with leadership to translate real operational needs into structured, scalable Notion systems. Scope & Phased Outcomes Phase 1: Audit & Foundation (Weeks 1–4) Outcomes: Full audit of existing Notion workspace (databases, relations, views, templates) Clear recommendations on what to keep, refactor, or retire Rebuilt core databases for: Candidate tracking Job requisitions Market scans Internal operations Clean, documented database relationships and naming conventions Phase 2: Standardization & Automation (Weeks 5–10) Outcomes: Standardized templates (job descriptions, scorecards, market scans, internal trackers) Basic–intermediate Notion automations and buttons to reduce manual work Select integrations implemented via Zapier/Make (priority tools only) Improved data consistency and reporting views for leadership Note: Not all tools are expected to be integrated at once—priorities will be defined together. Phase 3: Documentation & Enablement (Weeks 11–16) Outcomes: Clear internal documentation (how-to guides, Looms, or SOPs) Light team training to ensure adoption and correct usage Final optimization pass based on real usage Handoff-ready system that can scale without constant rebuilding Key Responsibilities: Optimize and refactor Notion databases, relations, rollups, formulas, and views Build practical automations that support recruiting and sales workflows Implement scoped integrations with external tools as needed Document systems and train non-technical users Troubleshoot issues and recommend improvements Collaborate closely with leadership on priorities and constraints Software/Platforms/Tools: Notion (advanced: databases, relations, rollups, formulas, automations, buttons) Zapier, Make (or similar no-code tools) Google Drive, PandaDoc, Docusign Stripe, QuickBooks Online (basic integration support) ATS tools (e.g., Manatal) Familiarity with APIs/webhooks is a plus, but not required Qualifications: 3–5 years of freelancing experience. Excellent written and verbal English communication (C1 or C2 level). 3+ years hands-on Notion experience (systems-level, not just templates) Proven experience building structured, scalable workspaces Ability to execute independently with clear direction Experience supporting ops, recruiting, or sales teams preferred Portfolio or examples required (screenshots, Loom walkthroughs, or workspace samples) Shift Schedule: Monday to Friday, with some overlap with US business hours (EST/PST) for check-ins

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