Senior Executive Assistant

Location: Singapore (Full Time) Industry: AI / Technology About the Role We are seeking a highly capable Senior Executive Assistant to support the CEO with proficiency in Japanese (both written and spoken) at a dynamic start-up company in the AI/Technology sector, based in Singapore. This is a full-time role requiring strong organizational, communication, and cross-cultural skills. Key Responsibilities Communication Management Act as the point of contact for internal and external stakeholders. Draft, review, and manage correspondence, presentations, and reports on behalf of the executive. Travel & Logistics Coordinate complex travel arrangements, including flights, visas, accommodation, and itineraries. Handle last-minute changes and ensure seamless travel experiences. Calendar & Schedule Management Manage and prioritize the executive’s calendar, scheduling meetings, appointments, and travel. Anticipate scheduling conflicts and proactively resolve them. Meeting & Event Coordination Organize and prepare for meetings, including agenda setting, briefing materials, and follow-ups. Coordinate executive-level meetings, workshops, and offsites. Administrative & Operational Support Handle expense reports, budgets, and invoice processing. Maintain filing systems, records, and documentation. Support office operations as required. Stakeholder Engagement Liaise effectively with board members, senior leaders, clients, and external partners. Represent the executive in communications when appropriate. Requirements Act as a strategic partner to the senior executives and CEO. Strong expertise in managing schedules, travel, and executive-level communication Strong experience in project management and able to follow through key initiatives Professional fluency in English and Japanese (both written and spoken). Proven experience as an Executive Assistant or Senior EA , ideally in a fast-paced or start-up environment. Excellent organizational and interpersonal skills, with the ability to manage multiple priorities. Comfortable working with government officials and senior stakeholders. Proficiency in Microsoft Office Suite and other collaboration tools.