Operation Intern

About the position

Job Summary We are seeking a reliable and detail-oriented Admin Executive to support the daily administrative and financial operations of our recruitment firm. This role plays a critical part in ensuring smooth internal processes, accurate reporting, and timely coordination with candidates, clients, and relevant authorities. Key Responsibilities Finance & Administration Process and record bank transactions for staff payments, reimbursements, and operational expenses Prepare, issue, and submit monthly invoices to clients Monitor company bank accounts and verify client payments Follow up with clients on outstanding invoices and send payment reminders professionally Maintain proper filing and records of financial documents and transactions Reporting & Compliance Prepare and submit required reports to government bodies and relevant authorities Ensure administrative documents are accurate, complete, and submitted on time Coordination & Support Arrange and host meetings for candidates and clients (online or physical) Coordinate schedules, meeting links, and basic meeting documentation Provide general administrative support to consultants and management General Office Administration Maintain organised records for invoices, contracts, and internal documentation Handle ad-hoc administrative tasks as required to support business operations Requirements Diploma or Degree in Business Administration, Accounting, or related fields Prior experience in administration, finance support, or professional services is an advantage Strong attention to detail and organisational skills Good communication skills and professionalism when dealing with clients Proficient in ChatGPT, Deepseek, Microsoft Office / Google Workspace What We Offer Stable role in a growing recruitment firm Exposure to recruitment, client management, and business operations Supportive working environment with learning opportunities

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