Personal Assistant

About the position

Job Summary We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and secretarial support to senior management. The ideal candidate will be detail-oriented, able to handle confidential matters professionally, and capable of managing multiple tasks efficiently in a fast-paced environment. Key Responsibilities Provide day-to-day administrative and personal support to the Director / Senior Manager Manage calendars, appointments, meetings, and travel arrangements Prepare correspondence, reports, presentations, and meeting minutes Handle phone calls, emails, and internal/external communications professionally Maintain proper filing systems (physical and digital) Coordinate meetings, including logistics, agendas, and follow-ups Assist with document preparation, data entry, and record management Handle confidential and sensitive information with discretion Liaise with internal departments and external stakeholders Support ad-hoc tasks and projects as assigned Requirements & Qualifications Diploma or Bachelors Degree in Business Administration, Secretarial Studies, or related field Minimum 2 years of experience as a Personal Assistant or Executive Assistant Strong organisational and time-management skills Excellent verbal and written communication skills in English (Bahasa Malaysia and Mandarin are an added advantage) Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) Able to multitask, prioritise work, and meet deadlines independently High level of professionalism, integrity, and confidentiality Pleasant personality with strong interpersonal skills Preferred Skills (Added Advantage) Experience supporting senior management or directors Basic knowledge of accounting, HR, or office operations Familiarity with online meeting platforms and digital tools