Secretary

About the position

Manpower is seeking to recruit a Secretary to provide professional administrative and secretarial support to lawyers and other team members, ensuring smooth day-to-day operations. This role is ideal for someone who is highly organised, detail-oriented, and eager to work in a fast-paced legal environment. Key Responsibilities: Manage calendars, schedule appointments, and coordinate travel arrangements. Handle incoming calls, emails, and correspondence promptly and professionally. Maintain and organize filing systems, both electronic and physical, in line with internal policies. Communicate with clients, courts, and external parties as required. Open and close client files according to established procedures. Prepare documentation for hearings, transactions, and client meetings. Track case deadlines and ensure compliance with timelines. Assist with time management software tasks. Support client onboarding, including KYC and compliance documentation. Monitor office supplies and ensure resources are efficiently managed. Ideal Candidate Profile: Minimum A Level standard of education. Highly organized and detail-oriented. Fluent in English and Maltese, both spoken and written. Proficient in MS Word and MS Excel. Previous experience in a similar role is an asset but not essential. Job Info: Type of Contract: Indefinite Salary: Based on experience Benefits: KPI Bonus Work Setting: On-site Working Days: Monday to Friday Working Hours: 08:30 – 17:00 Candidate Location: Must already reside in Malta

Place of work