Executive Assistant

About the position

ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com Key Responsibilities Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables Prepare reports, presentations, contracts, and documentation for executive and project use Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients Track project updates, follow up on action items, and help ensure deadlines are met Maintain organized records, files, and project documentation Support budgeting, invoicing, and vendor communications as needed Handle confidential information with professionalism and discretion Qualifications Proven experience as an Executive Assistant, Administrative Manager, or similar role Project management or project coordination experience, preferably in construction, real estate, or homebuilding Strong organizational, time-management, and multitasking skills Excellent written and verbal communication skills Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus Ability to work independently and adapt in a fast-paced environment Preferred Experience Experience supporting executives in a construction or homebuilding company Familiarity with construction timelines, permits, or vendor coordination

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