Office Manager

About the position

Help a new company set up their office and create an exceptional workplace! The Office Manager will fall under the HR function and will in reality be Office Manager & Workplace wellbeing specialist. We are looking for an experienced Office Manager, with years of experience, an abundance of energy, a calm but efficient approach and friendly mannerism. You will make everything work, you are great at finding good suppliers of services and products, negotiating cost-effective deals, and building and retaining excellent rapport with "everyone". The new company is a result of a another company selling part of their company, meaning there will be an existing workforce of 35-40 persons to accommodate. Scope of the role Support locating and the setup of office premises, including liaising with agents, landlords, and service providers Coordinate office furnishings, utilities, and ongoing maintenance Oversee the daily upkeep of the office to ensure a safe, functional, and professional working environment Manage relationships with office suppliers and service providers, including maintenance contractors and utilities Supervise and coordinate cleaning staff to ensure agreed standards are consistently met Track office-related costs and contribute to planning and optimisation of costs & efficiency Coordinate workplace health and safety practices in line with Maltese regulations and company standards Act as a point of coordination for health and safety matters, escalating issues to HR or management as required Support audits, inspections, or assessments related to workplace safety Coordinate employee travel arrangements for employees, including flights, accommodation, and related logistics Support internal events and workplace initiatives in collaboration with HR Build and document office-related processes from scratch, suited to a growing organisation Balance execution with initiative Education, Skills & Experience A-levels or equivalent thereof Proven experience in office management , including facilities/workplace management Up-to-date knowledge of workplace health and safety legislation and requirements in Malta Experience of coordinating suppliers and external service providers Strong organisational skills Excellent communication skills in English, both written and spoken Preference given to candidates who communicate fluently in Maltese About this role Excellent salary with a basic from €30-38K depending on experience, may be negotiable Full time Primarily office-based in Malta (StJulians/Sliema/Gzira-area, TBC) Travel coordination may occasionally require availability outside of office hours (on call) Opportunity for professional growth We would give preference to someone who would be able to start within 30 days of an eventual offer being presented Please, apply with your CV in English *JobMatchingPartner Limited is a recruitment agency licenced in Malta, EU with licence no EA00340-2024. We act on behalf of clients based in Malta and elsewhere. JobMatchingPartner does not share your personal details with any third party without your written consent.

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