Administrative Assistant

About the position

Executive Administrative Assistant to the CEO Location: New York, NY (Midtown/Financial District) Firm Type: Mid-size Investment Firm Employment Type: Full-Time, On-site Position Overview We are seeking a highly poised, proactive, and seasoned Executive Administrative Assistant to provide comprehensive support to our CEO. This is a critical role within a fast-paced, high-stakes investment environment. The ideal candidate will act as a strategic gatekeeper and "right hand," managing the CEOs professional and occasionally personal logistics with precision, discretion, and a high level of service. We place a premium on professional stability ; we are looking for a dedicated individual with a proven track record of long-term commitment in previous roles. Key Responsibilities Calendar & Inbox Management: Proactively manage a complex, shifting calendar. Screen, prioritize, and draft responses for a high volume of emails and correspondences. Meeting Coordination: Organize internal and external meetings, including board presentations, investor calls, and committee meetings. Ensure the CEO is fully briefed with necessary materials (decks, bios, agendas) beforehand. Travel Logistics: Arrange sophisticated domestic and international travel itineraries, including private/commercial flights, ground transportation, and lodging. Office Operations: Serve as the primary point of contact for the CEOs office. Manage filing systems, expense reporting (via Concur or similar), and document signatures. Liaison Duties: Act as a professional bridge between the CEO and department heads, investors, and high-net-worth clients. Personal Support & Errands: Handle occasional personal tasks and errands to ensure the CEOs daily efficiency remains uninterrupted. Qualifications & Requirements Experience: Minimum of 5–7+ years of experience in an administrative capacity, preferably within Finance, Law, or a similar corporate environment. Proven Longevity: A stable work history demonstrating 3+ years of tenure in previous positions is a strict requirement . NYC Professionalism: Exceptional verbal and written communication skills with the "thick skin" and agility required for the New York investment landscape. Technical Proficiency: Mastery of Microsoft Office 365 (Outlook, Excel, PowerPoint). Discretion: Absolute integrity and the ability to handle sensitive, confidential financial information. Adaptability: Ability to be "on-call" as needed and pivot quickly when priorities change. Why Join Us? Competitive salary and performance-based bonus structure. Comprehensive benefits package (Health, Dental, Vision, 401k). Generous PTO A professional, sophisticated office culture in the heart of Manhattan.

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