Property Management Administrative Assistant (LATAM & The Caribbean)

About the position

BA Global Talent is seeking a highly organized and proactive Administrative & Property Management Assistant in Latin America & The Caribbean to support a U.S.-based property management and services company. In this role, you will manage essential administrative files and communication for property operations, serve as a client-facing support resource, and coordinate leasing and marketing tasks across multiple properties.

You would be joining a fantastic group of people who not only believe in BA Global Talent and its mission but also deliver excellent results. If you are a self-starter who thrives in a fast-paced environment, this is the role for you! Apply now for an opportunity to start or further your administrative career with a growing organization that values accuracy, service excellence, and strong communication.

Responsibilities:

• Provide reception coverage and support daily administrative activities across property management functions.

• Manage and process service calls related to properties, ensuring timely documentation and follow-up.

• Prepare, organize, and maintain essential property management documentation.

• Respond to inquiries from current tenants with professionalism, offering appropriate solutions.

• Coordinate and follow up on multiple administrative and leasing files simultaneously.

• Prepare marketing brochures using basic design software and oversee the monthly mailing to brokers.

• Maintain and track various Excel registers and reports (e.g., employee hour banks by project, internal tracking).

• Support team coordination and file management with accurate documentation and strong follow-through.

Qualifications:

• Minimum of 2 years of experience in administration, customer service, property management, or a related field.

• Excellent customer service and client-facing communication skills.

• Strong organizational and administrative abilities with high attention to detail.

• Proven ability to manage multiple administrative and leasing files simultaneously.

• Autonomous, responsible, and proactive, with the ability to work comfortably in a dynamic, fast-paced SME environment.

• Professional and friendly demeanor as the first point of contact.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Windows OS.

• Strong working knowledge of Excel for tracking registers and reports.

• Experience using basic design software for marketing brochure creation.

• French: Mandatory and client-facing, with full professional fluency (a French language screening will be conducted after interviews).

• English: Intermediate to Advanced; English is an asset and may be used for communication.

Time Zone: Canada time zone (likely EST – Montreal area)

Schedule: Full-Time, from 8:00 AM – 5:00 PM

Only resumes submitted in English will be considered.

All qualified applicants will receive consideration for job opportunities without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

BA Global Talent connects professionals across the Americas with meaningful opportunities at U.S. companies. We specialize in remote recruitment, HR operations, and workforce solutions, with a strong focus on transparency, support, and long-term success. At BA, you're never just a placement, you're part of a team that values growth, autonomy, and impact.

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